We’ve all experienced those little “hiccups” when leading a team and managing a project. Balancing collaboration between team members and staying on track can be a daunting task for a manager, especially when it comes to good communication.
As a team leader, you probably have a good idea about what you want to accomplish but it’s critical your team clearly understands what you require of them so you all can achieve success. One way to do this is by establishing SMART Goals and effectively using the five-step Management by Objectives (MBO) process that Peter Drucker outlined in his book, The Practice of Management.
The purpose of SMART goals is to establish an understanding of expectations between managers and employees. SMART project management goals help you stay organized, on task and helps you clearly communicate your vision to team members. With this framework in place, work is more likely to be completed properly and on time because team members have packaged their individual tasks into something that is specific, measurable and deadline driven.
Routine, simplified status reports and updates are the best way to be sure everyone is aligned and staying on task with their SMART goals.
Status reports are a tool that can be used to update managers, clients or other stakeholders as your team moves forward with their individual tasks. Project status reports are a great way to periodically check in with everyone involved because they explain the status of a project at a specific point in time and can reference the framework of your project management goals.
For a manager who needs to report on the status of their project to a supervisor, it can be very time consuming to collate responses and write-ups from team members and then send out the messages to the appropriate recipients.
Update Captain, a tool designed specifically for teams, removes the busy work of collating and rewriting information. It provides a simple platform for group members to collaborate on status reports and significantly reduces the time it would typically take to get the job done. If you’re struggling with status reports or updates, this is a relevant option.
Leveraging SMART goals can be an effective way of executing the vision of your organization but it is critical to employ an efficient and effective communication process to be sure the train stays on the tracks.